Office Manager

New York City

Summary

Swish is seeking an Office Manager to join our small but driven team in our New York City location. Our office is an energetic place with highly-connected employees – we’re not your typical wine company and we’re looking for a dynamic individual to keep our bustling office in order.

Reporting to the Director of Operations, the Office Manager is responsible overseeing our New York City office which consists of a fun, teamwork-oriented and friendly work environment. We are looking for a self-motivate individual who will ensure the smooth running of the workspace and help to improve office procedures.

Qualifications

  • Oversee our New York City office location, providing administrative support to the team as needed to keep the office in order.
  • Serve as a concierge and main point of contact for any guests or clients visiting the space.
  • Assist with meeting coordination/travel planning and prepare expense reports, keeping track of reimbursement status.
  • Distribute and receive mail and packages on a daily basis.
  • Manage vendor relationships and maintain office equipment, supplies, groceries, conference rooms and reception area.
  • Handling expense reports for Swish executives
  • Develop logistics for our intern program, facilitate office moves and set up workstations for new employees.
  • Plan and cater employee lunches, in-office meetings and external conferences upon request.
  • Maintain executive schedules, calendars, office filings and documents.
  • Print/order presentation booklets, business cards and company stationery.
  • Ensure the office is opened/closed properly at the end of each day and coordinate cleaning as needed.

Knowledge & Skills Requirements

  • Bachelor’s degree and 2-3 years of professional experience in a similar office management role. Strong MS Office skills, especially with MS Word, Excel, and PowerPoint.
  • Go-getter, who will work well in a fast-paced, startup environment.
  • Organized and ability to manage time effectively.
  • Strong verbal and written communication skills.
  • Ability to multitask and manage competing demands while reacting to changing priorities.
  • Attention to detail and a team player.

 

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